Workshop Management – Planetmedia

Built for Workshops That Demand Efficiency.

Workshops are more than service bays; they're the engine rooms of trust, performance, and timely delivery. From job tracking and parts management to scheduling and technician performance, our system helps reduce downtime, eliminate guesswork, and improve service turnaround. With multi-tenant architecture and real-time updates, you can manage multiple workshops or clients from a single platform.

Built for workshops that demand more than just scheduling and spreadsheets. Whether you’re running a single service centre or coordinating multiple locations, our Workshop Management System helps you stay organised, reduce delays, and keep every task moving in the right direction, every time.

Our Workshop Management System is built for businesses that manage complex operations, multiple clients, or large fleets. Giving them the full visibility and control over every moving part. It is a solution that is streamlined, secure, and built to scale with your business.

What Makes Our Warehouse Management System Different?

Efficiency: Streamline every aspect of workshop operations, from job tracking and parts management to technician scheduling. Our system reduces manual work, minimises delays, and ensures resources are used where they matter most.
Scalability: Whether you manage one site or multiple workshops under different clients, our multi-tenant architecture adapts to your business. With secure data isolation and custom configurations, the system grows as you do..
Visibility: Stay informed with live updates on ongoing jobs, resource usage, and technician performance. Real-time visibility means faster response, better planning, and fewer surprises.
Flexibility: Tailor permissions, roles, modules, and reports to fit the way your workshop runs. From permissions to process flows, it works the way your team already does, if not only better.
Insights: Access advanced reporting and performance insights from a single dashboard. Identify bottlenecks, monitor trends, and make informed decisions that drive continuous improvement.
Integrations: Easily integrate with systems like Xero, CRMs, and other tools you rely on. This reduces redundancy, ensures accurate data sharing, and strengthens operational flow.
Cost Control: With improved tracking, smarter resource allocation, and reduced overhead, our system helps cut costs without compromising on service quality.

Valued Feedback.

At each and every step of the branding process, we value your feedback. From the logo, brand colours, typography and voice, our team will work in collaboration with you on your brand.

What Our Software Can Do For You

User Management

Control who has access to what with role-based permissions. Easily assign roles, manage profiles, and ensure secure access across your team.

Parts Management:

Stay on top of parts inventory with real-time tracking and availability status. Ensure that required components are in stock when and where they’re needed.

Booking Management:

Simplify workshop bookings and resource scheduling. Allocate bays, tools, and staff efficiently with built-in booking creation and management tools.

Job Management

Track every task from assignment to completion. Schedule jobs, monitor progress, and keep your team aligned on priorities.

Customer Management

Manage customer profiles and service histories in one place. Maintain interaction logs to personalise service and improve long-term client relationships.

Calendar View

Coordinate schedules across your workshop with a central calendar. Plan events, assign resources, and track daily activities with clarity.

Daily Task Management

Keep day-to-day operations on track. Assign, update, and monitor daily tasks to maintain consistency and accountability.

Used Car Sales

Handle used car inventory and sales within the same system. Track vehicles, manage listings, and monitor transactions with ease.

Invoice & Billing Management

Generate, send, and track invoices directly from the platform. Stay organised with streamlined billing workflows and payment tracking.

Reports & Analytics

Turn data into insight with custom reports and dashboards. Monitor workshop performance, track trends, and identify areas for improvement.

Notification Management

Stay updated with alerts and reminders. Configure notifications for bookings, tasks, inventory levels, and more, so nothing slips through the cracks.

Integration Capabilities

Streamlined integrations enhance operational efficiency and provide comprehensive management capabilities across various business functions. Integrates with:

Xero Integration: Seamlessly connect with Xero for efficient financial management, including invoicing, expense tracking, and accounting processes.
CRM Integrations: Integrate with Customer Relationship Management (CRM) systems to manage client interactions, track leads, and enhance customer

Who Can Use Our System

Our Workshop Management System is built to support businesses handling complex, multi-layered workshop operations. From scheduling to inventory and service tracking, it’s adaptable across industries that rely on efficient, organised back-end management.

Logistics & Distribution:Manage workshop space, track inventory movement, and coordinate internal orders while ensuring a smooth flow across your supply chain operations.
Automotive Sales: Monitor used car inventory, sales progress, and service records with full visibility, ensuring compliance and transparency in every transaction.
Manufacturing & Production: Keep job schedules, parts availability, and daily tasks in sync to boost productivity and reduce delays in fast-paced production environments.
Retail & Wholesale: Optimise stock control and workshop processes to improve turnaround times and accuracy in fulfilment.
Workshop-Based Service Providers: Track customer bookings, service history, and billing to help you deliver consistent, professional service with every appointment.